MHA - An Association of Montana Health Care Providers  

Registration

Registration Form (pdf)

Please print pdf and fax or mail to MHA

Online Registration - sold out

Convention Information

Brochure (pdf)

MHA Annual Convention & Trade Show

September 19-21, 2012
Holiday Inn Grand • Billings, MT

 

Taking Charge of Change

The last few years have been years of change for Montana and the health care environment. Montanans are looking at the changing reality of health care. This is your chance to be part of the health care changes in Montana.

Montana’s health care providers come to MHA’s Convention to attend top-notch educational sessions and to network with their colleagues from around the state. And they come to the trade show looking for new information, new ideas, new solutions — will you be there?

Whatever your product or service, the MHA Annual Convention & Trade Show will help you reach your market. This is your best opportunity to gain exposure to the top decision makers in Montana’s health care industry!

 

Who is MHA?

MHA...An Association of Montana Health Care Providers (formerly the Montana Hospital Association) is a leadership organization and principal advocate for health care facilities in Montana. MHA serves a diverse membership that provides the full spectrum of health care services — including hospitals, long-term care facilities, critical access hospitals, home health and hospice agencies, psychiatric facilities, physician groups, assisted living centers, senior housing and insurance services.

MHA is proud to be strategic partners with the following organizations:

  • American Hospital Association (AHA)
  • LeadingAge
  • National Hospice & Palliative Care Organization (NHPCO)
  • National Association for Home Care (NAHC)

Who Will Attend?

Nearly every hospital in Montana will be represented, as well as nursing homes, home health and hospice agencies, rural health clinics, critical access hospitals, and senior housing organizations. Virtually every department from these facilities will be represented:

  • CEO/Administrators
  • Directors of Nursing/Nurse Execs
  • Governing Board Members/Trustees
  • Mid-Upper Level Management/Execs
  • Volunteers and Auxilians
  • Social Services & Activity Professionals
  • Dietary Managers & Dieticians
  • Hospice/Home Health Professionals
  • Materials Managers/Facility Engineers
  • Human Resources
  • Engineers
  • MDS Coordinators
  • Clinic Managers

It's Just Good Business!

With a tougher economy your clients need to see you now more than ever, for reassurance of your company's stability and comfort knowing they can depend on your continued high quality and service.

We all know the geographical challenges of reaching clients and potential customers in Montana. MHA offers you the best exposure and one-on-one networking opportunities with Montana's health care leaders, without the huge travel expenses! Check out the map below to see just how much time and money you will save by visiting all of your clients and potential customers at the MHA Convention & Trade Show. It would take days (or even months) to individually visit all of the participants that attend the convention!

Savings You Can See!

Estimates based on visiting the 8 largest cities in Montana

Travel Time: 5-6 days on the road  
Gas (based on 1,200 miles at $3.75/gallon): $270
Lodging (based on $120 average/night): $600
Car Rental (based on $80/day): $480
Meals (based on federal gov't. per diem) $264
Total: $1,614
Price of Standard Booth: $625
Total Savings: $989*
*does not include time out of the office  
Map

 

Exhibitor Benefits

  • Attend the Convention Welcome Reception on Wednesday evening
  • Company posting on MHA Virtual Trade Show for the entire year (see below for details)
  • Exclusive show hours
  • Pre-conference and final registration lists (electronic & hard copy)
  • MHA member mailing list (electronic & hard copy)
  • Opportunity to attend all educational sessions
  • Complimentary continental breakfast & lunch on show day

 

MHA Virtual Trade Show

Would you like to have your company information posted on MHA's website all year, for no additional charge? Not only will you gain maximum exposure to the largest number of health care professionals in Montana at the MHA Convention & Trade Show, now MHA members and visitors will be able to access your information year-round on the MHA website via our Virtual Trade Show Gallery!

Here's How It Works

A link to a company profile form will be sent with your registration confirmation. Simply fill out the form, which includes a short description of your company, products and services and contact information for your organization. A photo of your booth will be taken during the Trade Show in September. After the Convention, all pictures and company information will be posted on the MHA website. Participants and visitors can either click on the Trade Show map or on your company name to receive more information.

 

Exhibitor Registration Information

Show Set-Up

Wednesday, September 19 2:00 - 5:00 pm
Thursday, September 20 8:30 - 11:00 am
Breakfast- Thursday, September 20 8:30 am
Lunch - Thursday, September 20 11:15 am

Show Hours

Thursday, September 20
Strolling Lunch with Vendors 12:00 - 2:30 pm
Open 4:00 - 7:00 pm (Gala 5:00 - 7:00 pm)

Booth Sizes & Fees:
Early Bird Prices (register by 5 pm, June 25, 2012)
$625 Standard Booth (10' wide x 8' deep)
$950 Expanded Booth (20' wide x 8' deep)

Standard Pricing (after 5 pm, June 25, 2012)
$700 Standard Booth (10' wide x 8' deep)
$1,025 Expanded Booth (20' wide x 8' deep)

Early Bird Discount!
Register by 5 pm, June 25 to take advantage of the discounted booth rate!

Booth Details

Your booth fee includes:

  • Eight-foot back drape and 3' side drapes in show colors
  • One 6' skirted table in show colors and two chairs
  • Two exhibitor passes ($90 each additional)
  • Listing in the Convention Materials/Program
  • One standard booth ID sign (if ordered in advance)
  • One 110v electrical outlet
  • Internet access
  • Photograph of booth for listing on the MHA Virtual Trade Show Gallery

Booth Assignment

Space is assigned on a first-come, first-served basis. If spaces you select are taken, MHA reserves the right to assign the next best available space.

MHA reserves the right to relocate an exhibitor or modify the floor plan as deemed necessary at any time without notification. When known, MHA will make every effort to not place competitors in adjacent booths, although this cannot be guaranteed.

Set-Up:
Wednesday, September 19: 2-5 pm The convention Center will be locked after 5pm Wednesday evening. No exhibitors or participants will be allowed to remain inside. Exhibits not set up by 11:00 am Thursday will be forfeited and no refund will be made.
Thursday, September 20: 8:30 - 11:00 am
Breakfast - Thursday, September 20 8:30 am
Lunch - Thursday, Sepember 20 11:15 am
Show: Thursday, September 20: 12:00 pm - 2:30 pm & 4:00 - 7:00 pm (Gala 5:00 - 7:00 pm)

Convention Center
Booth Size: 10'x8'
Expanded Booth Size: 20'x8'
Exhibit Services & Floor Plan/Set-Up by:
K&J Convention Decorators
(406)442-3238
www.kjconventions.com
Do not ship booth materials directly to the hotel or convention center
Contact K&J for shipping instructions

 

Sponsorships & Partnerships

When your organization sponsors an activity or event at the MHA Annual Convention & Trade Show, you'll gain broad exposure and recognition among the health care executives and other decision-makers in Montana. Last year's convention attracted over 500 attendees!

MHA's sponsorship and partner program allows you to tailor your marketing efforts to reach your best target audience. If you have a specific audience in mind, an Event sponsorship is for you. If you are looking for broad Convention exposure, a Level sponsorship is for you.

We invite you to make the connection by supporting this dynamic gathering of health care professionals. Please indicate the events you would like to sponsor on the registration form. Sponsorships sell out fast!

Sponsorships

Listed below are the Level and Event sponsorship opportunities. See below for complete list of benefits at each level.

Level Sponsorship
The fees collected for these sponsorships help defray the general costs incurred for the Convention.
• Diamond Level – Convention Underwriter $10,000
• Gold Level – Convention Partner $8,000
• Silver Level $6,000
• Bronze Level $3,000
• Copper Level $1,000
   
Event Sponsorship
• Chairman's Welcome Reception $6,000
• Gala Reception $6,000
• Strolling Lunch with Vendors $5,000
• ACHE Dinner $3,500
• MHA Member CEO Meeting $3,000
• General Session $3,000
• A/V $2,500
• Education Session $800
• Coffee Service/Break $600

 

Advertisement

Back Cover of Convention Program: (10h x 7.5w)
  One available: $550
Full-Page Ad: (10h x 7.5w)
  Exhibitors: $215
  Non-Exhibiting Vendor: $325
Half-Page Ad: (5h x 7.5w)
  Exhibitors: $110
  Non-Exhibiting Vendors: $165
Quarter-Page Ad: (5"h x 3.75"w)
  Exhibitors: $60
  Non-Exhibiting Vendors: $85
 

Ad Specifications

  • All ads are printed black & white or grayscale. For best results, do not use photographs.
  • Ad must be submitted in black & white original copy, camera-ready and the correct size.
  • Electronic ads in .jpg, .gif, .tif or .pdf formats are acceptable.
  • Do not submit negatives.
  • No typesetting will be provided by MHA.

Submissions Deadline: 5 pm, August 3, 2012.
MHA will not refund advertising that is not included in the program due to a vendor missing the ad submission deadline and/or for those who do not adhere to submission specifications listed above. Ad copy received after August 5 will not be included in the program.

 

 

Everyone loves prizes...be part of the fun!

Passport to Prizes
The Passport to Prizes game is an optional game geared to draw more participants to your booth.

Here's how it works:

  • Every vendor has the opportunity to contribute $60 to the prize pot.
  • MHA will take the total contributions and buy high-quality, substantial prizes (TVs, DVD players, iPods, digital cameras, etc.)
  • Every participant will receive a Passport to Prizes game card. In order to be eligible to win passport prizes they must visit a specified number of participating vendors and have their passport validated.
  • We'll draw for passport prizes during the Gala Reception on Thursday. Winners must be present.
  • Be sure to indicate your participation in Passport to Prizes on the registration form.

 

MHA Annual Convention Sponsorship Packages

Level Sponsorship

The monies collected from these sponsorships help defray the general costs incurred for the Convention. These costs include, but are not limited to: room rental fees, food & beverages, speaker honorariums, hotel services and printing costs. If you are interested in sponsoring a specific event, please refer to the Event Sponsorship section.

Diamond Level – Convention Underwriter: $10,000

  • Waived fee for Expanded booth space and best available booth location (includes Convention registration for two (2) representatives) $1,025 value
  • Four (4) additional waived per-person Convention registration fees for company representatives $1,280 value
  • Introduction of company representative at General Session
  • Opportunity to introduce Keynote Speaker at General Session
  • Company banner hung above Registration Desk at Convention (provided by sponsor)
  • Recognition of sponsorship in pre-convention mailings and on-site participant materials
  • Recognition of sponsorship at CEO House of Delegates meeting (closed meeting)
  • Sponsor-provided giveaways with company logo for convention participants (tote bag, etc)
  • Signage at Convention recognizing sponsorship
  • Full-page ad in Convention program $215 value

 

Gold Level – Convention Partner: $8,000

  • Waived fee for Expanded booth space (includes Convention registration for two (2) representatives) $1,025 value
  • Recognition of sponsorship in pre-convention mailings and on-site participant materials
  • Introduction of company representative at the General Session
  • Sponsor-provided name badge lanyards or pens with company logo for convention participants
  • Signage at Convention recognizing sponsorship
  • Full-page ad in Convention program $215 value

Silver Level: $6,000

  • Waived fee for Standard booth space (includes Convention registration for two (2) representatives) $700 value
  • Recognition of sponsorship in pre-convention mailings and on-site participant materials
  • Introduction of company rep at General Session
  • Signage at Convention recognizing sponsorship
  • Full-page ad in Convention program $215 value

Bronze Level: $3,000

  • Waived fee for Standard booth space (includes Convention registration for two (2) representatives) $700 value
  • Recognition of sponsorship in on-site participant materials
  • Signage at Convention recognizing sponsorship
  • Quarter-page ad in Convention program $60 value

Copper Level: $1,000

  • Recognition of sponsorship in on-site participant materials
  • Signage at Convention recognizing sponsorship

 

Event Sponsorship

Sponsorships are limited. Sponsorships will be accepted on a first-come, first-served basis.

SOLD - Opening Night Chairman's Reception: $6,000

  • Covers cost of food & beverages
  • Waived fee for Standard booth space - includes Convention registration for two (2) representatives ($700 value)
  • Signage at Reception recognizing sponsorship
  • Introduction of Company representative at the Reception
  • Sponsor-provided cocktail napkins & glasses with company logo
  • Recognition in on-site participant materials
  • Waived Convention per-person registration fees for four (4) additional representatives ($1,380 value)

SOLD - Gala Reception: $6,000

  • Covers cost of food & beverages
  • Waived fee for Standard booth space - includes Convention registration for two (2) representatives ($700 value)
  • Signage at Reception recognizing sponsorship
  • Introduction of Company representative at the Vendor Reception
  • Sponsor-provided cocktail napkins & glasses with company logo at the Vendor Reception
  • Recognition in on-site participant materials
  • Waived Convention per-person registration fees for three (3) additional representatives ($960 value)

ACHE Dinner Package: $3,500

  • Covers cost of food, beverages & entertainment
  • Signage at Dinner recognizing sponsorship
  • Admittance for 2 reps to ACHE Dinner ($80 value)
  • Introduction of reps at Dinner
  • Opportunity to introduce ACHE speaker
  • Recognition in on-site participant materials
  • Waived Convention per-person registration fees for two (2) additional representatives ($640 value)

SOLD - Strolling Lunch with Vendors: $5,000

  • Covers cost of food & beverages
  • Signage at the Lunch recognizing sponsorship
  • Recognition in on-site participant materials
  • Sponsor-provided napkins with company logo at the lunch
  • Waived Convention per-person registration fees for two (2) additional representatives ($640 value)

MHA Membership Meeting Lunch: $3,000

  • Covers cost of food & beverages
  • Signage at lunch recognizing sponsorship
  • Recognition in on-site participant materials
  • Recognition of sponsorship and allotted amount of time for company rep to address the membership
  • Waived Convention per person registration fees for one (1) additional representative ($320 value)

General Session: $3,000 (2 available)

  • Covers travel fees and partial honorarium for keynote presenter
  • Signage at the General Session recognizing sponsorship
  • Recognition in on-site participant materials
  • Verbal recognition of company at the General Session before the keynote is introduced
  • Waived Convention per person registration fees for one (1) additional representative ($320 value)

A/V Sponsorship: $2,500 (4 available)

  • Offsets cost of A/V equipment & technical support
  • Signage at each session recognizing sponsorship
  • Recognition in on-site-participant materials

Education Session: $800 (several available)

  • Offsets cost of speaker and/or room set-up fees
  • Signage at the session recognizing sponsorship
  • Recognition in on-site participant materials

Coffee Service/Break: $600 (several available)

  • Covers cost of break items
  • Signage at breaks recognizing sponsorship
  • Recognition in on-site participant materials

 

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